The Best Team Collaboration Tools & Project Management Software for Small Businesses
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According to McKinsey, team collaboration tools and digital workplaces facilitate increased productivity by up to 30%. In addition, collaboration is in the top four important skills for employees’ future success. The modern business environment which allows every one to work even from home these days demands the use of team collaboration tools in order to keep productivity at high levels and manage your projects and team effectively. Investing in team collaboration tools is like investing in your biggest asset, the human capital.
The members of your team can work much more efficiently when they have instant updates, they can chat online and they can see all their project dependencies with a click of a mouse. Furthermore, virtual interfaces that are customizable and help you and them view data in different formats in order to understand data better and make the right decisions.
And what about time trackers, automated workflows, dynamic reports that give you immediate feedback on your project’s progress? Sharing screens and using white online whiteboards to work in real-time on the same projects? Can such features compared at all with any other way you manage your team and projects today?
Going even further, using team collaboration tools and project management software you can track time accurately and bill clients more fairly while you keep you costs under control.
Our list of the 12 best team collaboration tools and project management software includes the best feature of every tool as well as all their main features in order to help you find the ideal tools based on your own team’s requirements.
Stavros A.
Since 1996, I help business owners improve operations, management practices and expand online using e-business models and e-marketing strategies. I created ebiz.tools to help small business owners and online entrepreneurs find the right software tools and learn more about e-business. If you want help with your business email me at stavros@ebiz.tools
Monday.com is a visual working platform that you can use to organize, plan and track all of your team’s work and projects in one place. Over 100,000 organizations use Monday.com including some big names such as Coca Cola, NBC, Loreal, Adobe. It is a fully flexible team collaboration tool that allows you to shape your workflows in the way that best works for you: by project, process, department, or customer. It also includes Project management ready-made templates such as: Project Tracker, Project Planning, Change Requests Management, Projects Overview, High Level project plan, Cross Departmental project tracking, Resource Management, Product Roadmap.
Easy Setup
Have your team start working in minutes without training. Monday.com is one of the easiest team collaboration and project management software tools. Choose from 200+ ready-made templates based on how real teams use monday.com.
Automations
Easily create workflows and automations to make your job easier and coordination better. Trigger actions automatically or enable instant notifications when the status of a project changes for example. Automations helps save significant time.
Main Features
- 200+ Ready-Made Templates
- Drag-n-Drop Columns
- 40+ Integrations
- Real-Time Synchronization
- 30+ Customizable Column Types
- 8 Data Visualizations
- Workflow Automations
- Instant Notifications
Monday.com pricing starts from $8 per seat per month. Visit the Monday.com website for more information and for a 14-day Free Trial.
ClickUp has one of the highest client rating among all team collaboration tools. Over 100,000 teams worldwide are using it ClickUp including teams from Nike, PayPal, Netflix. ClickUp includes dozens of different views to monitor and manage you projects and tasks. List View, Board View, Box View with workload chart, Calendar view, Gannt View and more. The ClickUp workspace is completely customizable. Every team can have its own workspace structure. There are over 100 proprietary features and you get to choose which you want to use and which to hide.
Customizable Workflows
With ClickUp you can customize processes and workflows as per the needs of your team and the requirements of your projects. Create your own status reports that fit each individual report, create checklist templates and even automate each workflows.
Workload Chart
Quickly find what people are working on, quickly filter tasks related to certain people and related to tasks. Easily see who is overloaded and who needs more tasks. Manage all your resources with drag and drop functionality.
Main Features
- Process Management
- Time Management
- Reporting
- Task Dependencies
- Status Templates
- Milestones
- Drag & Reordering
- Favorite Views
- Automations
- Task Management
- Team Collaborations
- Checklist Templates
- Recurring Checklists
- Workload Chart
- Reminders
- Filter & Search
- Critical Path
- Goals
ClickUp pricing starts from $9 per member per month. Visit the ClickUp website for more information and for a Free Account (for ever) with 100mb storage, unlimited tasks and unlimited users.
Wrike is a collaborative work management platform trusted by over 20,000 companies including Google, Siemens and Dell. Wrike’s team collaboration features have helped teams cut down on email by up to 90%. The drag and drop interface makes every task easy and helps you be more efficient. You can also visualize deadlines and critical path with one-click analysis while the critical path feature shows you a task or tasks which can cause your project to fall behind!
Customizable
Customize your workspace exactly the way you want it and according to the needs of your team. You can have all the important information in just a click away without getting lost in emails or in countless searches until you find what you want.
Dynamic Reporting
Wrike provides business intelligence level analytics to help you gain greater insights about your projects. Build powerful visualizations to monitor and report on critical KPIs. Choose from more than 15 different ways to visually represent your data.
Main Features
- Customizable Dashboard
- Real-Time Communication
- Time Tracker
- 400+ Integrations
- Custom-field Request Forms
- Pre-Build Templates
- Customizable Workspace
- Visual Dynamic Reporting
- Detailed Timesheets
- Project Progress Charts
- Share Workflows
- Automate Workflows
Wrike pricing starts from $9.80 per user per month. Visit the Wrike website for more information and Free Account for up to 5 users (simple, shared task list for small teams). If you want to know more about how to manage your resources remotely make sure to check Wrike’s Guide: Best Practices for Managing Resources in the Remote Work Era.
Teamwork is a project management software tool but also a remote working tool with multiple features designed to let you communicate with context on projects, tasks and files. According to the Total Economic Impact™ of Teamwork Study conducted by Forrester Consulting, Teamwork customers enjoy a 437% ROI when using Teamwork. The Teamwork project templates help all teams save time and get more done. Included you will find templates for project management, marketing campaign, content plan, event planning, client onboarding, product launch, project tracker, advertising campaign and more.
Workload Management
The Workload features helps you quickly get an overview of team members capacity so you can manage resources more effectively and quickly assign tasks to the right members ensuring on time and on budget delivery of projects.
Time-Saving Features
Use Teamwork to streamline project planning. Assign tasks to teams and sub-team and save time on admin work. The time-saving features of Teamwork reduce the complexity of keeping everyone aligned and up-to-date.
Main Features
- Workload Management
- Project Portfolio Management
- Time Tracking
- Personalized Dashboards
- Messages & Chat
- Portfolio Reporting
- Calendar
- Project Templates
- Board View
- Milestones, Tasks & Subtasks
- Files & Versioning
- Billing & Time Logging
- Task History Reporting
- Workload Reporting
Teamwork pricing starts from $5 per user per month (min 5 users). Visit the Teamwork website for more information and for a Free Account for 2 projects and 5 team members (limited board view).
Paymo is a project management & team collaboration tool ideal for small and medium businesses. Paymo’s time tracking and time reporting features make it ideal for teams that are looking for proper monitoring of working time in association with billing time for clients. The financial widgets included, help you find out whether your business is growing or your clients are falling behind their payments. The dedicated client portal allows clients to have access to their own invoices along with the attached expenses.
Real-Time Tracking
Real-time tracking directly in your browser. Just select the project and task that you’re working on, annotate details if necessary, and press play. Then stop the timer once you’ve finished.
Invoicing & Estimates
Create invoices, manage estimate and expenses and automate all payments related to your projects. Turn timesheet data into an invoice and make adjustments manually.
Main Features
- Time Tracking (Web Timer)
- Desktop Widget
- Time analysis with Live reports
- Setup task automations
- Budgeting
- Resource Calendar
- Team Scheduler
- Convert time to invoices
- task management
- real-time collaboration
- file management
- Various workflow views
- Notifications & Alerts
- Project Templates
Paymo pricing starts from $11.95 per user per month. Visit the Paymo website for more information and for a 15-day Free Trial.
Miro is a visual online collaboration platform for teamwork that has more than 10 million users. Miro customers include Dell, Cisco, Salesforce, PwC, and EA. Miro has a range of features that help you not just collaborate with your team but have live workshops too. Its interface helps you brainstorm and share ideas. The zoomable canvas and web whiteboard enables you to pretty much work the way you want to.
Online Whiteboard
Whether your teams are collocated, distributed, or fully remote, Miro provides an engaging, intuitive, in-person collaboration experience with multiple options for real-time or asynchronous teamwork on an online whiteboard.
Embedded Video, Chat & Commenting
Get feedback, reviews, and approvals with multiple communication options. Easily share your screen and presentations and see in real-time collaborators’ mouse cursor to track how team members engage with your boards.
Main Features
- Online Whiteboard
- Zoomable Canvas
- Embedded Video
- Mouseover Collaboration
- Chat & Commenting
- Real-Time
- Mapping & Diagramming
- Screen Sharing
Miro pricing starts from $10 per member per month. Visit the Miro website for more information and for a Free Account available for unlimited team members.
Teamgantt is a project planning software that helps you plan, schedule, and manage your projects online using a gantt chart software. In case you don’t like Gantt Charts, TeamGantt gives you the option to view your projects and tasks in calendar view or list format. With TeamGantt you can compare your original timeline projections with the actual timeline of the project to quickly identify delays and generally see the actual progress you are making. This is part of the reporting system of TeamGantt which also includes a Project Health report that you can use to quickly and easily if everything is on track with all your projects and without checking every singly project or multiple reports.
One Screen
TeamGantt keeps everything on one screen helping you have both an overview but also the details of all your projects and tasks. This helps you make changes on a project or between projects fast but also See every project update and document on a single page.
Drag and Drop
Drag and Drop and moving items around is available almost everywhere. Change start and end dates, reorder tasks, and adjust your timelines in a single click. You can even more tasks to another project or reschedule a whole project.
Main Features
- Drag & Drop Simplicity
- Workloads & Team Availability
- List & Calendar View
- Project History
- Print Timeline PDF's
- Embed Timelines
- Sub-Groups & Tasks
- One Screen view
- Project Plan Templates
- Portfolio Views & Reports
- Project Dependencies
- Time Tracking
- Import Spreadsheets
- Filters
Teamgantt pricing starts from $19.90 per month. Visit the Teamgantt website for more information and for a FREE Account for 3 team members and 1 project. If you want to improve your project management skills check the FREE online video course by Teamgantt that teaches you how to lead projects and manage teams with ease.
Zenkit is a platform where you can bring together all the different areas and departments of your company: Customers, Documents, Invoices, Bugs, Features, Leads, Resources, Tasks, Events, Tickets. It is essentially a productivity software suite used by some very big brands such as Microsoft, IBM and Intel. Zenkit also supports offline mode so you can continue to work in areas where you cannot access the internet. You can also use the offline mode to share documents and images right from your desktop, or from your favorite cloud storage service when you are online.
Activity Tracking
With Zenkit you can watch all your projects activities as they occur. You have this way a live update of what is going on with every project and with your teams.
Advanced Filters
The powerful filtering system of Zenkit enables you to find any information on any project fast. Easily choose the criteria of your filter and even save frequently used filters to create custom views.
Main Features
- Real Time Collaboration
- Switch Data Views
- Mark Important Items
- Commenting & Mentions
- Drag and Drop
- Over 1000 Integrations
- Team Wiki
- Business Ready Templates
- File Sharing (Desktop or Cloud)
- Live Activity tracking
- Advanced Filters
- Email to Collection
- Setup Recurring Tasks
- Multi-Level Sub Tasks
Zenkit pricing starts from $9 per user per month. Visit the Zenkit website for more information and for a FREE Personal Account.
Any.do is a task completion platform with over 20 million people and companies like ReMax, Harvard University and Uber relying on it. It is an all-in-one app that includes calendar, tasks, lists, reminders and a smart assistant that can take care of your tasks for you. With Any.do you have your calendar schedule and tasks together so that you can easily review your upcoming task and plan your day, week or month ahead on the calendar. You can also sync seamlessly with Google Calendar and keep your team in-sync on any device.
Real-Time Sync
With real-time sync across all platforms, your team will stay on the same page with the most up-to-date information. Any.do is available on most well known devices and web browsers.
Recurring Tasks
Recurring tasks can be a headache when you have to add them in your project management system on a daily basis. Any.do allows you to set up your daily, weekly, monthly or even yearly recurring tasks.
Main Features
- Plan projects & assign responsibilities
- Track Progress
- Syncs with Google Calendar
- Unlimited Daily Planner
- WhatsApp Reminders
- Customized Themes
- Share projects & assignments
- Get a 360° view of where things stand
- Set due dates and recurring tasks
- Location Reminders (Mobile)
- Share Files And Get Notifications
- Activity Stream
Automizy pricing starts from $5.99 per month. Visit the Any.do website for more information and and for a FREE Account. If you wish to purchase Any.do use this link to SAVE 50% on your annual subscription (Active for 24h only after you click)
Easy Project is a professional project management software platform. According to a research on over 40,000 Easy Project users, there was an increase of 81% in productivity and 32% in time saving when using easy project. Easy Project helps you not only manage your projects but also your sales processes (through an integrated CRM), your resources and finances. The dashboard system allows you to have completely different views of every aspect of your projects and other aspects of your business. For example you have a budget dashboard which financial managers can use to view budgeting and forecasting data. You can use it to create budget and forecast plans. You can view projects with the highest revenues, total costs, and profits.
Personal Dashboards
Get pre-set Easy Dashboard created depending on your role. Users in different department and positions have different needs, which need to be addressed to save time and optimize everyday processes. That is why each user can have its own customized dashboard in order to access instantly the functionalities that he/she uses mostly.
Zoom Integration
Easy Project integrates with Zoom so that you can easily create and plan audio & video conferences directly in your Easy Project. This can be done by simply adding a video meeting to the calendar, inviting users to one on one meetings via chat or create meetings directly on task, contact or CRM case.
Main Features
- Quick Project Planner
- Project Roadmap
- Task Dashboard
- Meeting Calendar
- Team Chat
- Agile Management (Scrum & Kanban)
- Workflow Management
- Gantt Chart
- Work Breakdown Structure
- Attachments & Documents
- Project Templates
- Task Tracking
- Zoom Integration
- Activity Feed
- Resource & Finance Management
- Checklists
SendX pricing starts from €6 per user per month billed annually. Visit the Easy Project website for more information and a 30-day Free Trial.
TeamWave is a project management software suite trusted by over 2,500 companies. It helps you manage your sales, projects, team, clients and marketing on a single platform. It includes integrated CRM, Project Management and HR Software. With TeamWave you can estimate and track time spend on projects and compare between your estimates with actual time logged for tasks. You can also create custom reports of time logged on a project or across multiple projects.
Gmail Integration
Gmail add-on that helps you manage leads, update deals, follow email conversations and create activities right from your Gmail Inbox. This save your time and helps you avoid switching between apps! You can also store your entire conversation thread in TeamWave.
Organization
Plan and structure every project by breaking it down into smaller, manageable “tasks”. Reorder your tasks based on priority in a simple click and drag process. Bring emails, files, conversations, and more (100+ integrations) into TeamWave. See everything related to your projetcs in one place.
Main Features
- Drag & Drop Interface
- Milestones & Task Lists
- Track Time Spent
- Create Project Templates
- Notifications
- Visual Sales Pipeline
- Contact Management
- Customized CRM Tool
- Collaborate With Clients
- File Organization
- Estimate Time
- Roles and Permissions
- Share Notes & Ideas
- HR Management
- Track Sales Goals
- Sales Reports
TeamWave pricing starts from $39 per month. Visit the TeamWave website for more information and a 14-day Free Trial.
With more than 100,000 teams using it globally (including teams at Google and Apple) nTask is an all-in-one project management software that is designed to scale with your needs. It includes projects, tasks, meetings, timesheets, risk management and team collaboration tools. nTasks includes online meetings, online team collaboration features but also task comments, multiple assignees, sharing of files and attachments as well as in-app reminders and notifications.
Online Meetings
nTask includes an online meeting software that helps you schedule and plan meetings including creating an agenda. You can link meetings to a task, setup recurring meetings, jot down all key discussion points during the meeting and add follow-up actions based on decisions.
Planning
You can follow a detailed project planning process that allows you to set a budget and later log billable hours, allocate resources to particular tasks, assign a Project Manager and assign distinct roles to each team member in a particular project ensuring structural hierarchy.
Main Features
- Budgeting
- Roles & Permissions
- Calendar view
- Files & Attachments
- Risk Management & Analysis
- Timesheets
- Time Tracking
- Track Team Progress
- Resource Allocation
- Team Meetings
- Gantt Charts
- Task Comments
- Reminders & Notifications
- Issues/Bug Tracking
- Timeline
- Centralized Billing
nTask pricing starts from $3.99 per user per month. Visit the nTask website for more information and for a FREE Account available for Freelancers and individuals. It comes with 100mb storage, unlimited workspaces, unlimited tasks, meetings, timesheets, issues tracking. A Free Trial is also available for the paid plans.
Disclaimer: This website contains affiliate links. If you click on product links to purchase a software tool we earn a small commission at no extra cost to you. Thank you for your support.
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