Team collaboration tools & project management

Collaboration is in the top four important skills for employees’ future success. That is why we decided to include team collaboration tools in our list of e-business tools that are vital for the modern organization and for its digital transformation. The modern workspace has changed for ever and these type of tools should be part of your daily business operations. 

increase productivity by up to 30%

Online collaboration tools and digital workplaces facilitate increased productivity by up to 30% (Source: McKinsey). 

Stavros Angelidis

Stavros has worked on over 500 website, software and digital marketing projects since 1996. He helped more than 200 firms do the transformation to e-business, improve operations, sales and automate marketing through the use of technology and software tools. 

In 2020 and due to COVID-19, the workspace environment changed forever. In my opinion it was going to happen anyway. The pandemic just pushed many firms to adapt to change faster. 

Team-collaboration tools and online team collaboration platforms are vital in this new business environment. They are vital of course anyway if as a business you are aiming for high productivity and improving internal efficiencies. Investing in team collaboration tools is like investing in your biggest asset, the human capital. It is not a coincidence that fully operational communication systems assist in holding on to top talents in companies by up to 450%.

Furthermore, over 60% of Generation X and Millennials would collaborate more through visual means (and this stat was before COVID-19!) 

Team members work much more efficiently when they have instant updates, they can chat online and they can see all their project dependencies with a click of a mouse. These are just few of the features team collaboration and project management tools offer for the modern small businesses but also for large-scale enterprises. 

Beside my own experience with team Collaboration tools and project management software, the list was compiled after I’ve specifically researched and analyzed the following factors:

  • The usability of each tool,
  • Uniqueness of features,
  • Pricing,
  • Support & knowledge base size,
  • Credibility and awards,
  • Well-known companies using them
  • If there is a free trial or free plan to start with
  • Reviews and ratings online by real clients
 
Don’t miss the free stuff! As you browse the mini reviews you will find links to Free Accounts, a Free Course and Free E-books!!

TEAM COLLABORATION TOOLS

Starting Price: $8 per seat per month

Monday.com was founded in 2012 and has its headquarters in New York with other offices in Miami, San Francisco, London, Sydney and Tel Aviv. Over 100,000 organizations use Monday.com including some big names such as Coca Cola, NBC, Loreal, Adobe. It is a visual working platform that you can use to organize, plan and track all of your team’s work and projects in one place. 

Monday team management

EASY SET UP

Have your team start working in minutes without training. Monday.com is one of the easiest team collaboration and project management software tools. Choose from 200+ ready-made templates based on how real teams use monday.com. 

AUTOMATIONS

Easily create workflows and automations to make your job easier and coordination better. Trigger actions automatically or enable instant notifications when the status of a project changes for example. Automations helps save significant time. 

Monday.com helps you view your team’s work and project tasks in various different views. View data as a map, calendar, timeline, kanban, and more. The visual interface is very easy to use and collaborating with your team is truly an enjoyable experience that makes execution much smoother. 

Monday.com is fully flexible and allows you to shape your workflows in the way that best works for you: by project, process, department, or customer. It also includes Project management ready-made templates such as: Project Tracker, Project Planning, Change Requests Management, Projects Overview, High Level project plan, Cross Departmental project tracking, Resource Management, Product Roadmap.

FREE Plan: FREE 14-day trial account – No credit card needed

Pricing: Four plans available:

  • Basic: $8 per seat per month 
  • Standard: $10 per seat per month (Most Popular)
  • Pro: $16 per search per month
  • Enterprise (Customized)

All plans start from 3 seats minimum. Paying in advance for the year will save you 18%.

Rating: 4.6/5 from 6227 online reviews (November 2020) 

Support:  24/7 support with average support time under 60 mins. 

Resources: A comprehensive knowledge base with 100s of resources, startup guides, video library, frequently asked questions, webinars, community forum. 

Client names include: Uber, Adobe, Universal, BBC, NBC, Coca Cola, Costco, General Electric, Loreal, Hulu, Discovery, Gameloft

Starting Price: $9 per member per month

ClickUp has one of the highest client rating among all team collaboration tools. It was founded in 2017 and has its base in San Diego. With over 100,000 teams worldwide using it (including Nike and Google) and around 4,000 new sign ups per day ClickUp is definitely a project management tool you need to try out. ClickUp has won multiple awards such as Top Rated Productivity  Software, Best Functionality and Features, Trusted Vendor, Happiest Users, Category Leader and Quality Choice. 

ClickUp team collaboration tool

CUSTOMIZE WORKFLOWS

With ClickUp you can customize processes and workflows as per the needs of your team and the requirements of your projects. Create your own status reports that fit each individual report, create checklist templates and even automate each workflows. 

WORKLOAD CHART

Quickly find what people are working on, quickly filter tasks related to certain people and related to tasks. Easily see who is overloaded and who needs more tasks. Manage all your resources with drag and drop functionality.

ClickUp includes dozens of different views to monitor and manage you projects and tasks. List View, Board View, Box View with workload chart, Calendar view, Gannt View and more. The ClickUp workspace is completely customizable. Every team can have its own workspace structure. There are over 100 proprietary features and you get to choose which you want to use and which to hide. 

FREE PlanFree Account available (for ever). 100mb storage, unlimited tasks and unlimited users. 

Pricing: Three plans available:

  • Unlimited at $5 per user per month if paid annually (Unlimited storage and advanced features) 
  • Business at $9 per user per month if paid annually (Business class features and security)
  • Enterprise – Custom pricing based on requirements


Rating: 4.6/5 from 4211 online reviews (June 2020)

Support: Email, Live Chat, Phone (US, Australia, Ireland)

Resources: Comprehensive documentation, Webinars, Ebooks and guides.

Client names include: PayPal, Netflix, Spotify, Disney, Hp, Panasonic

 

Starting Price: $9.80 per user per month

Wrike was founded in 2006 and has a global presence with offices in eight cities in six countries (San Francisco, San Diego, Dublin, Prague, Tokyo, Melbourne. More than 20,000 organization globally (including Google) use Wrike for project management and team collaboration. Wrike has won multiple awards over the years: Top rated award for Project Management, Customer’s Choice for Project Portfolio Management Worldwide and Customer Experience Award are some of the awards. 

Wrike work management platform

CUSTOMIZABLE

Customize your workspace exactly the way you want it and according to the needs of your team. You can have all the important information in just a click away without getting lost in emails or in countless searches until you find what you want. 

DYNAMIC REPORTING

Wrike provides business intelligence level analytics to help you gain greater insights about your projects. Build powerful visualizations to monitor and report on critical KPIs. Choose from more than 15 different ways to visually represent your data.

With Wrike you can collaborate with your team on projects and tasks live using live editing. It’s worth noting actually that Wrike’s team collaboration features have helped teams cut down on email by up to 90%. The drag and drop interface makes every task easy and helps you be more efficient.  You can also visualize deadlines and critical path with one-click analysis. Critical path shows you a task or tasks which can cause your project to fall behind!

FREE E-book: Wrike’s Guide to Resource Management: Best Practices for Managing Resources in the Remote Work Era open link in new tab

FREE PlanFree Account for up to 5 users. A simple, shared task list for small teams.

Pricing: Three plans are offered:

  • Professional at $9.80 per user per month
  • Business at $24.80 per user per month
  • Enterprise – Custom pricing (Contact Wrike)
 
 

Rating4/5 from 3446 reviews (November 2020)

Support: Response rate and Support features depend on your account. Email, Live Chat and Phone.

Resources: Getting started guides, Interactive Training, Webinars, Ebooks, Video, Blogposts, Case Studies, Reports

Client names include: Google, Airbnb, Siemens, Okta, Dell, Estee Lauder, Ogilvy, Mars, Tiffany & Co

Starting Price: $5 per user per month (min 5 users)

Teamwork is an Irish, privately owned, web-based software company headquartered in Cork, Ireland. It is trusted by over 20,000 companies globally including some big names such as Netflix and Paypal. Teamwork is not only a project management software tool but a remote working tool with multiple features designed to let you communicate with context on projects, tasks and files. According to the Total Economic Impact™ of Teamwork Study conducted by Forrester Consulting, Teamwork customers enjoy a 437% ROI when using Teamwork.

Teamwork project management tool

WORKLOAD MANAGEMENT

The Workload features helps you quickly get an overview of team members capacity so you can manage resources more effectively and quickly assign tasks to the right members ensuring on time and on budget delivery of projects.

TIME-SAVING FEATURES

Use Teamwork to streamline project planning. Assign tasks to teams and sub-team and save time on admin work.  The time-saving features of Teamwork reduce the complexity of keeping everyone aligned and up-to-date.

Teamwork includes a portfolio project management tool that allows you to get a panoramic view of your projects. This is a quick way to see important updates and important details about your projects. The Teamwork project templates help all teams save time and get more done. Included you will find templates for project management, marketing campaign, content plan, event planning, client onboarding, product launch, project tracker, advertising campaign and more. 

FREE Plan: Free account for 2 projects and 5 team members (Limited board view)

Pricing: Three plans available:

  • Pro: $10 per month per user (Starting from 5 users)
  • Premium $18 per month per user (Starting from 5 users)
  • Enterprise  (Customizable) – contact Teamwork
 

Rating: 4.4/5 from 1486 online reviews (November 2020 

Support: Live chat, Email, Skype. Phone support is offered with the advanced and enterprise plans.

Resources: Searchable Knowledge base, Startup guide with video, a basic course to learn Serpstat , webminars and video tutorials, private Facebook community.

Client names include: Loreal, Shopify, Lenovo, Yves Rocher, Deloitte, ESET Antivirus

Starting Price: $10 per month per member

Miro was founded in 2011 as RealtimeBoard and rebranded as Miro in 2019. Company’s headquarters are in San Fransisco with other offices in Austin Texas, Los Angeles, New York, London, Amsterdam and Perm in Russia. Miro is a visual online collaboration platform for teamwork that has more than 10 million users. Miro customers include Dell, Cisco, Salesforce, PwC, and EA, with multiple enterprises deploying Miro for thousands of internal users.

miro remote team collaboration tool

online whiteboard

Whether your teams are collocated, distributed, or fully remote, Miro provides an engaging, intuitive, in-person collaboration experience with multiple options for real-time or asynchronous teamwork on an online whiteboard.

Embedded video, chat & Commenting

Get feedback, reviews, and approvals with multiple communication options. Easily share your screen and presentations and see in real-time collaborators’ mouse cursor to track how team members engage with your boards.

Miro has a range of features that help you not just collaborate with your team but also even have live workshops. The interface is such that helps you brainstorm and share ideas like no other team collaboration platform. The same applies in cases of co-creation or on explaining complicated processes with  maps and diagrams. The zoomable canvas and web whiteboard enables you to pretty much work the way you want to.

Over 450 Templates available open link in new tab that cover every team collaboration requirement. From Strategy and planning to Project Management, Marketing & Sales, Brainstorming, IT, HR, Executive and more. 

FREE Plan: Free account available for unlimited team members. 

Pricing: Starting from $10 per member per month ($8 if billed annually) the Team plan is ideal for small team looking to boost collaboration. Other plans include the Business for a team of at least 20 at a the price of $16 per member per month (billed annually). Finally the Enterprise plan is for teams of over 50 people (custom pricing).

Rating: 4.7/5 from 802 reviews (Dec 2020)

Support: Submit request form

Resources: Knowledge base and help center plus a community forum. Furthermore there is an academy with free courses. 

Client names include: Dell, Cisco, PwC, Salesforce, EA, Deloitte, Hewlett Packard.

Starting Price: $11.95 per user per month

Paymo is a privately-owned company based in Oradea – Romania. It was founded in 2008 and since then it has helped over 150,000 users better manage their projects and time. Paymo is a project management & team collaboration tool ideal for small and medium businesses. 

Paymo work management software

Real-time tracking

Real-time tracking directly in your browser. Just select the project and task that you’re working on, annotate details if necessary, and press play. Then stop the timer once you’ve finished.

invoicing & estimates

Create invoices, manage estimate and expenses and automate all payments related to your projects. Turn timesheet data into an invoice and make adjustments manually.

Paymo’s time tracking and time reporting features make it ideal for teams that are looking for proper monitoring of working time in association with billing time for clients. The financial widgets included help you find out whether your business is growing or your clients are falling behind their payments. The dedicated client portal allows clients to have access to their own invoices along with the attached expenses.

FREE Plan: 15 day Free trial

Pricing: Starts at $11.95 per user per month with the Small Office plan that is for growing teams ($9.95 if billed anually). The business plan that is designed for large teams is at $18.95 per month ($15.79 if billed anually).

Rating: 4.4/5 from 975 reviews (December 2020)

Support: Live chat. Business plan users get priority support, online remote assistance and free onboarding and training. 

Resources: Knowledge base with articles.

 

Starting Price: $19.90/Monthly

Based in Slovakia and founded in 2014, Magools is a company that has developed a set of five (5) tools that all fall under one brand. Magools is used by more than 25000 clients globally. The 5 tools are: KWfinder for keyword research, SERPChecker for ranking analysis, SERPWatcher for rank tracking, LinkMiner for backlink analysis and SiteProfiler for SEO analysis.

teamgantt project management software

ONE SCREEN

TeamGantt keeps everything on one screen helping you have both an overview but also the details of all your projects and tasks. This helps you make changes on a project or between projects fast but also See every project update and document on a single page.

DRAG & DROP

Drag and Drop and moving items around is available almost everywhere. Change start and end dates, reorder tasks, and adjust your timelines in a single click. You can even more tasks to another project or reschedule a whole project. 

In case you don’t like Gantt Charts, TeamGantt gives you the option to view your projects and tasks in calendar view or list format. With TeamGantt you can compare your original timeline projections with the actual timeline of the project to quickly identify delays and generally see the actual progress you are making. This is part of the reporting system of TeamGantt which also includes a Project Health report that you can use to quickly and easily if everything is on track with all your projects and without checking every singly project and multiple reports. 

FREE PlanFree version available for 3 people and 1 project 

Pricing: Starting at $19.90 per month for 1 person and unlimited projects (Standard plan). Pricing changes once you customize it according to the size of your team. 

The Advanced plan starts at $24.45 per month for 1 person and unlimited projects. It includes time tracking and hourly estimating.
You can try both plans with a 14-day free trial. 
Click here to get 1 month FREE

Rating: 4.6/5 from 900 online reviews (November 2020)

Support: Mon – Fri., 8:30am – 5:00 EDT

Resources: Video tutorials, help documentation, podcasts, guides, free live classes.

Client names include: Twitter, Amazon, Netflix, Nike, Disney, Sony, Expedia

Want to improve your project management skills? Here’s a FREE online video course open link in new tab by Teamgantt that teaches you how to lead projects and manage teams with ease.

Starting Price: $9 per user per month

Zenkit was released in 2016 by  Axonic Informationssysteme GmbH which is based in Germany. Zenkit is a platform where you can bring together all the different areas and departments of your company: Customers, Documents, Invoices, Bugs, Features, Leads, Resources, Tasks, Events, Tickets. It is essentially a productivity software suite that includes four different tools: Base, To-Do, Zenchat, Hypernotes (coming soon).  Zenkit is used by some very big brands such as Microsoft, IBM and Intel. 

Zenkit team productivity management software

ACTIVITY TRACKING

With Zenkit you can watch all your projects activities as they occur. You have this way a live update of what is going on with every project and with your teams.

ADVANCED FILTERS

The powerful filtering system of Zenkit enables you to find any information on any project fast. Easily choose the criteria of your filter and even save frequently used filters to create custom views.

Zenkit’s project management features include the ability to see your data in different views and representations like Gannt, Kanban, Table,  List, Mindmap, or as a Calendar. Zenkit also supports offline mode so you can continue to work in areas where you cannot access the internet. You can also use the offline mode to share documents and images right from your desktop, or from your favorite cloud storage service when you are online.

FREE PlanFREE personal account (limited features)

Pricing: Three plans available

  • Plus – for powerful collaboration at $9 per month per user
  • Business – for growing teams at $25 per month per user
  • Enterprise- Customize plan for enterprise-wide collaboration

Save 11% if you purchase an annual plan 

Rating: 4.6/5 from 309 online reviews (November 2020)

Support: Email, Live chat, Phone 

Resources: Knowledge base with product documentation, Video Tutorials and guides, Zenkit Academy. 

Client names include: Microsoft, IBM, American Red Cross, VMWare, Mozilla, Intel, FedEx, Walmart, The Home Depot

Starting Price: $5.99/Monthly

Any.do was founded in 2011 and is a privately held company based in San Francisco. Any.do is a task completion platform with over 20 million people currently relying on it.  It is an all-in-one app that includes calendar, tasks, lists, reminders and a smart assistant that can take care of your tasks for you. 

Anydo team management software

Real-time sync

With real-time sync across all platforms, your team will stay on the same page with the most up-to-date information. Any.do is available on most well known devices and web browsers. 

Recurring Tasks

Recurring tasks can be a headache when you have to add them in your project management system on a daily basis. Any.do allows you to set up your daily, weekly, monthly or even yearly recurring tasks.

With Any.do you have your calendar schedule and tasks together so that you can easily review your upcoming task and plan your day, week or month ahead on the calendar. You can also sync seamlessly with Google Calendar and keep your team in-sync on any device.

FREE Plan: Free Account available

Pricing: One plan  available for $5.99 per month. $2.99 if you are billed annually. SAVE 50% on your annual subscription (Active for 24h only after you click)

You also have the option to pay for 6 months for $4.49 per month. 

Rating: 4.3/5 from 302 reviews (December 2020)

Support: Email support

Resources: Help center with knowledge base, video tutorials, an F.A.Q. and a troubleshooting area. 

Client names include: ReMax, Harvard University, Uber, Vanguard, wework

Starting Price: €6 per user per month (billed annually)

Easy Software Ltd is a company with huge experience in project management. Founded in 2007 it has its offices in Czech Republic. Easy Project is trusted by some very big global brands such as Toyota and Continental. Easy project is ideal for professionals that deal with projects on a daily basis. Easy project has over 3,000 clients worldwide and over 300,000 business users. According to a research on over 40,000 Easy Project users, there was an increase of 81% in productivity and 32% in time saving when using easy project.

Easyproject Project Management

PERSONAL DASHBOARDS

Get pre-set Easy Dashboard created depending on your role. Users in different department and positions have different needs, which need to be addressed to save time and optimize everyday processes. That is why each user can have its own customized dashboard in order to access instantly the functionalities that he/she uses mostly. 

ZOOM INTEGRATION

Easy Project integrates with Zoom so that you can easily create and plan audio & video conferences directly in your Easy Project. This can be done by simply adding a video meeting to the calendar, inviting users to one on one meetings via chat or create meetings directly on task, contact or CRM case.

Easy Project helps you not only manage your projects but also your sales processes (through an integrated CRM), your resources and finances. The dashboard system allows you to have completely different views of every aspect of your projects and other aspects of your business.  For example you have a budget dashboard which financial managers can use to view budgeting and forecasting data. You can use it to create budget and forecast plans. You can view projects with the highest revenues, total costs, and profits. 

Similarly with the Help Desk Dashboard. For teams that provide customer support services, Easy Project allows you to easily assign tickets to your employees using drag & drop and Action Buttons, keep track of bug resolution and feature development, and review tasks assigned to you. 

FREE Plan30-day FREE trial – no credit card required

Pricing: Three plans available:

  • Essentials for €6 per user per month (billed annually)
  • Business for €12 per user per month
  • Platform for €19 per user per month


There is a 30-day money-back guarantee and all plans include daily backups, geo-located cloud and SSL Protection.

Rating: 4.3/5 from 19 online reviews (November 2020)

Support: via email (response time in best effort). Official support languages – EN, FR, DE, CZ
Premium Support plans include Hotline and Live Chat

Resources: On-boarding zone (interactive user manuals), Knowledge base, Documentation, Training Center with Videos, Community & Forum 

Client names include: Bosch, Continental, Schneider Electric, Toyota Financial Services

Starting Price: $39/Monthly

TeamWave is a private company incorporated in Delaware. It was foundedin 2016 and is the preferred project management software tools of over 2,500 companies. TeamWave is actually a software suite that helps you manage your sales, projects, team, clients and marketing on a single platform. It includes integrated CRM, Project Management and HR Software. 

Teamwave Project Management software

GMAIL INTEGRATION

TeamWave includes a  Gmail add-on that helps you manage leads, update deals, follow email conversations and create activities right from your Gmail Inbox. This save your time and helps you avoid switching between apps! You can also store your entire conversation thread in TeamWave.

ORGANIZATION

Plan and structure every project by breaking it down into smaller, manageable “tasks”. Reorder your tasks based on priority in a simple click and drag process. Bring emails, files, conversations, and more (100+ integrations) into TeamWave. See everything related to your projcets in one place 

Use TeamWave to estimate and track time spend on projects. You will also find very useful the comparison between your estimates with actual time logged for tasks. You can also create custom reports of time logged on a project or across multiple projects. Permissions and Roles enable you to share information only with the right people. Control who sees what and what they can do. You can even give access to your clients if you manage projects for them. 

FREE PlanFree 14-day Trial

PricingThree plans available:

  • Starter for small teams at $39 per month
  • Pro for growing teams at $66 per month
  • Business for medium to large teams for $199 per month


All plans include all features and are for unlimited users.

Rating: 4.5/5 from 22 online reviews (November 2020)

Support: Email, Live chat

Resources: Searchable knowledge base, Articles, Getting started video, F.A.Q.

Client names include: DLink, Digital Asia, Fotohub, Innefu, Technics

Starting Price: $3.99 per user per month

nTask is based in Irvine California and was founded in 2015. With more than 100,000 teams using it globally (including teams at Google and Apple) nTask is an all-in-one project management software that is designed to scale with your needs. It includes projects, tasks, meetings, timesheets, risk management and team collaboration tools. 

nTask Project Management Software

ONLINE MEETINGS

nTask includes an online meeting software that helps you schedule and plan meetings including creating an agenda. You can link meetings to a task, setup recurring meetings, jot down all key discussion points during the meeting and add follow-up actions based on decisions. 

PLANNING

You can follow a detailed project planning process that allows you to set a budget and later log billable hours, allocate resources to particular tasks, assign a Project Manager and assign distinct roles to each team member in a particular project ensuring structural hierarchy.

Apart from online meetings, online team collaboration features include task comments, multiple assignees, sharing of files and attachments as well as in-app reminders and notifications. 

 

FREE PlanFree plan available for Freelancers and individuals. 100mb storage, unlimited workspaces, unlimited tasks, meetings, timesheets, issues tracking. Free Trial available for the paid plans. 

Pricing: Three plans available:

  • Premium for SME’s and Startups at $3.99 ($2.99 if paid annually) per user per month
  • Business for larger Corporates at $11.99 ($7.99 if paid annually) per user per month
  • Enterprise – Custom plan – Contact the company to get a quote
 

Rating: 4.2/5 from 33 online reviews (November 2020)

Support: Email, Live Chat, Support Ticket

Resources: Knowledge base, Help Guides, Forum

Client names include: Google, Apple, AT&T, Virgin Media

Disclaimer: This website contains affiliate links. If you click on product links to purchase a software tool I earn a small commission at no extra cost to you. This helps me continue to research and test all software tools thoroughly and provide you with accurate information. Our world needs more honesty and transparency and I hope this disclaimer is appreciated. Thank you for your support.

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